Arbetsbeskrivning
Administrative & Executive Assistant (Creative Studio)
- Full-time position – Based in Stockholm, Sweden
Be part of something meaningful at Nichetto Studio
Nichetto Studio is not just a design studio — it’s a creative force that blends culture, craftsmanship, and strategy. With offices in Stockholm and Venice, we collaborate with some of the most inspiring and respected names in the world, including Hermès, Steinway & Sons, Cassina, Barovier & Toso, Cartier, PepsiCo, and Samsung.
Now, we’re looking for a highly motivated and detail-oriented Administrative & Executive Assistant to join our Stockholm team. This is a unique opportunity to work side-by-side with our founder Luca Nichetto, and become a key connector across our global projects.
If you're ambitious, organized, and thrive in dynamic creative environments — this is the place for you.
Your Role
As our Administrative & Executive Assistant, you’ll help drive the rhythm of the studio. You will support the leadership team by keeping everything running smoothly — from calendars and travel to project administration, budgeting, and cross-office coordination.
You will be the trusted go-to person who knows what’s happening, when, and why — and who makes sure nothing slips through the cracks.
Key Responsibilities
- Manage calendars, priorities, and communications
- Coordinate and streamline daily operations across the Stockholm studio
- Be the main link between the Stockholm and Venice teams — ensuring smooth internal communication
- Handle studio administration: invoicing, expenses, budgeting, reports, payments
- Liaise with accountants, consultants, legal teams, and suppliers
- Organise meetings, press interviews, conferences, and speaking events
- Support client communications and project follow-up — from contracts to delivery
- Manage HR-related tasks: hiring, onboarding, employee documentation
- Oversee procurement, office supplies, maintenance, and facility needs
- Welcome guests, handle deliveries, and be the face of the studio when needed
What We’re Looking For
- 3+ years of experience in a similar role — specifically within the creative, design, or cultural industries
- Strong skills in administration, budgeting, and financial overview — you’re comfortable with numbers and detail
- Super organised, with excellent multitasking and time management abilities
- Independent, proactive, and calm under pressure
- Excellent written and verbal communication skills
- High level of discretion, empathy, and professionalism when working with clients and collaborators
- Experience with administrative systems and internal processes
- Familiarity with royalties and IP is a strong plus
- Knowledge of the Swedish and/or Italian tax system is a big asset
What We Use
iOS & Mac OS
Google Workspace
Microsoft Office
Slack
Zoom
WhatsApp
Fortnox
Languages
Fluent English is required (written and spoken)
Swedish and/or Italian proficiency is a big plus
Why Join Us
This isn’t just a support role — it’s a chance to become a core part of a fast-evolving creative studio. You’ll work directly with leadership on projects that span continents and disciplines, helping shape the operations behind some of the most ambitious and exciting design collaborations in the world.
Position Details
Full-time role based at our Stockholm office (Mälarhöjden)
6-month trial period with the goal of permanent employment
You must have the right to work in Sweden (non-EU applicants must secure necessary permits independently)
How to Apply
Don’t forget to include your expected salary range in your application.
Applications without a CV will not be considered.
Deadline: May 27th, 2025
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