Arbetsbeskrivning

Nova Management AB, a road transport company based in Gothenburg and ISO 9001 & ISO 14001 certified, is expanding its team and recruiting an HR / Administrative Assistant. We are looking for a motivated individual at the beginning of their career, hardworking, detail-oriented, and eager to learn. No extensive experience is required: we provide structured training and clear procedures to ensure smooth onboarding and professional growth.

Role mission

You will ensure administrative accuracy and operational support for the transport department, with a focus on driver recruitment and training, planning driver rotations, and keeping documentation updated in line with our quality standards.

Key responsibilities

• End-to-end recruitment of drivers: drafting and publishing job ads, sourcing candidates, conducting initial interviews, and managing documentation.
• Training new drivers on company procedures, internal rules, documentation requirements, and ISO standards.
• Planning driver rotations/home leave, ensuring that the fleet remains fully operational at all times.
• HR administration: completing and updating employee records; handling weekly documentation.
• Document flow with forwarding companies: verifying, scanning, and forwarding all necessary paperwork.
• Maintaining and verifying drivers’ records.
• Compliance & ISO: maintaining records, reporting damages, and monitoring corrective actions in line with ISO 9001/14001.
• Performance monitoring: tracking driver KPIs and reporting to management.
• Fuel consumption monitoring: collecting and analyzing data, flagging irregularities, and proposing optimizations.

Requirements

• Strong attention to detail, organizational skills, and accountability.
• Genuine willingness to learn and grow in a dynamic operational environment.
• Basic computer skills (Word, Excel, e-mail).
• Romanian: fluent.
• English: conversational (mandatory).
• Swedish: an advantage.

We offer

• Comprehensive training and continuous development in HR and administrative processes.
• A professional and supportive work environment.
• Exposure to HR, operational, and ISO procedures in a modern transport company.

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