Arbetsbeskrivning

Primary Responsibilities:

The purpose of this role is to provide administrative services, translation services and support to the quality construction team. This includes supporting and implementing administrative initiatives, training documentation, project procedures and workflows.

Operational responsibilities:

▪ Strong understanding of & adherence to Anti Bribery & Corruption laws

▪ Strong understanding of & adherence to the Employer Policies (including a code of conduct, regulations, and standards)

▪ Maintain registers and documentation as required by the Construction Quality Manager and greater team

▪ Assist with all administrative services & support queries, issues, changes etc.

▪ Assist with, & translation of vendor supplied documentation.

▪ Receive incoming mail and documentation and arrange for its efficient redistribution.

▪ Distribute received documentation to the intended recipients in the various project areas.

▪ Ensure supplies are fully stocked in accordance with arranged times.

▪ Receive and sign off deliveries from couriers ensuring quantities are accurate.

▪ Ensure urgent deliveries are forwarded expeditiously

▪ Ensure compliance with quality standards in all tasks

Health, Safety and Wellness:

▪ Understanding Health, Safety and Environment (HSE) regulations and the Employer/project HSE standards.

▪ Comply with the Employer, Project and Client HSE standards, regulations, and guidelines.

▪ Provide visible HSE leadership and be a role model.

▪ Meet personal targets (if applicable) with regards to Critical Risk Management observations at the site.

▪ Ensure any direct reports (if applicable) are appropriately trained and competent to carry out their roles safely and efficiently.

▪ Comply with the following Life Saving Rules that may be updated periodically:

• Working at heights
• Operating equipment or mobile plant
• Approaching mobile equipment
• Entering a restricted area or crossing barricading
• Suspended load or unsupported ground
• Safety devices; and
• Zero energy & isolation.

Key Knowledge & Skills required:

▪ Ability to listen and take instructions

▪ Ability to maintain confidentiality

▪ Ability to produce output accurately

▪ Ability to maintain filing system

▪ Ability to adhere to electronic filing protocols

▪ Ability to make deadlines

▪ Understanding of overall EPCM project phases, management, and specific requirements to job/work related areas.

▪ Understanding and follow the Employer & Client policies and procedures.

▪ Understanding and follow job specific policies, procedures, regulation, and guidelines.

▪ Assess project risks and understand associated contingencies related to the Employee's work areas.

▪ Ability to work with specific programs, systems and tools as required by the Position.

▪ Update reports & dashboards for QA department and keep them updated.

▪ Compiling & Updating QMS and CMS.

▪ Initiate inspection register on a daily basis and report on a monthly basis on the rejection rate

Personal Attributes:

▪ Ability to form & foster collaborative relationships within the Employer and externally.

▪ Strong organisational skills and time management.

▪ Ability to work under pressure during peak workload and meet expectations.

▪ Problem solver and proactive with approach to tasks.

▪ Honest, ethical, collaborative, and inclusive.

▪ Self-motivated with demonstrated communication and team building skills.

▪ Ability to communicate clearly at all levels, set priorities, establish objectives and milestones.

▪ Ability to communicate with client in a constructive manner and consult with key stakeholders.

▪ Strong cultural dexterity, empathy with the ability to work in a multi-cultural and multinational environment.

Required Education & Experience:

▪ At least a Bachelor’s degree in a relevant field (e.g., Engineering, Quality Management, Business Administration, or equivalent) is required.

▪ At least 2 years of experience in a similar role (Quality Administration/Coordination)