Arbetsbeskrivning

Project Coordinator

We are taking a big step forward in Sweden. We are building a local hub with the sharpest project managers, discipline leads and other key competencies. We do this in order to be able to lead and deliver the largest and most complicated projects in Sweden in the coming years. Whether it's infrastructure, construction, defense or energy. And we do it in the way that comes naturally to us – to lead locally and close to our customers and partners, and to bring all our global power and expertise where it is needed. That's how we work around the world because it's simply the smartest way.

Our culture is called "culture of caring". We put people, health and care first. Our values, We do things right, We challenge the accepted, We aim higher and We live inclusion guide us in everything we do.

We are over 10,000 employees in Europe and we see ourselves as one integrated team with a strong willingness to help wherever it is needed, without internal barriers. It's really a global organization that works accordingly, as one big team, as one big family.

About the position

For our growing office in Stockholm, we’re looking for a Project Coordinator. The role supports the growth and daily operations of a dynamic office environment, contributing to both internal functions and external project delivery. The position involves a broad mix of administrative, operational, and project-focused responsibilities, evolving over time based on business needs and individual capabilities. The initial phase of employment will focus on inward-facing responsibilities, with a progressive shift toward external project engagement over time. Specific time allocations will evolve with the role.

General Responsibilities

• Actively contribute to the development of a growing office expected to expand from 10 to 20 employees within 12–18 months.
• Perform a variety of organizational and start-up tasks aimed at streamlining office operations.
• Proactively identify operational needs and recommend actions to enhance efficiency and effectiveness as business understanding develops.
• Engage periodically with UK-based colleagues and projects as required.
• Foster and expand a professional network within the wider Jacobs organization to support business development and innovation.
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Support Functions (HR/IT/Finance)

• Manage recurring reporting and engagement tasks in collaboration with internal teams and external supply chain partners.
• Assist in the delivery of governance-related processes.

Sales and Project Support

• Provide project management assistance through reporting, compliance, HSSE, and other support functions.
• Gradually transition into delivery and client-facing tasks aligned with expertise in landscaping and urban planning.
• Participate in bid processes, contributing according to experience and capacity.

Office Operations

• Ensure the smooth day-to-day functioning of office logistics, including inventory management and landlord liaison.
• Assume responsibility for designated office marshal roles such as fire safety and HLR coordination.

Here’s what you’ll need

• Bachelor's degree or equivalent professional experience in business administration, project management, urban planning, or a related field
• Prior experience in an administrative, operational, or project support role—preferably in a dynamic, growing office environment
• Familiarity with working in transportation/infrastructure/urban planning projects  is a strong advantage
• Strong organizational and multitasking abilities with a keen attention to detail
• Demonstrated problem-solving mindset and initiative in identifying operational improvements
• Ability to collaborate across functions (HR, IT, Finance) and regions and manage recurring internal processes
• Comfortable working with project governance, compliance, and reporting frameworks
• Flexible and proactive in adapting to changing business needs and priorities
• Capacity to coordinate office logistics and liaise effectively with external vendors