Arbetsbeskrivning

We are seeking an experienced legal operations professional to join our client’s Legal Ops team for a temporary parental leave coverage. Together with the Legal Affairs organization, they deliver efficient, scalable, and innovative support to the company’s growing business. They manage contract workflows, outside counsel relationships, strategic legal planning, and legal operations projects.

In this role, you will take ownership of key legal operations workstreams, with a primary focus on legal billing and vendor management. You will ensure operational excellence in managing their legal e-billing processes and support the Legal Affairs team in financial oversight and vendor relationships.

What You'll Do:

• Manage and optimize our client’s e-billing system (Brightflag), including overseeing billing processes, tracking spends across platforms, managing accruals and analysis, managing regular controls, and ensuring compliance with billing guidelines.
• Provide daily support for the legal e-billing system, resolving invoice issues, responding to inquiries, and training internal teams on vendor management processes.
• Partner with the finance team and law firms to manage invoicing, accruals, and reporting on budgets, costs, and resource utilization for financial oversight.
• Oversee vendor and outside counsel management, including supporting fee arrangement negotiations, managing law firm engagement letters, and developing a preferred law firm panel program.
• Advise the Legal Affairs team on budget strategies, spend optimization, and alternative fee arrangements with external legal service providers.
• Drive continuous improvement in billing and vendor management processes.
• Lead and support various legal operations projects, ensuring their successful completion by coordinating with legal and business stakeholders.

• You have 2–3 years of experience in a legal operations role focused on e-billing and outside counsel spend management, ideally in an international organization or large law firm.
• You have hands-on experience with e-billing systems (e.g., Brightflag) and a strong understanding of billing and accounting procedures.
• You have experience supporting rate and fee negotiations, creating reports and relevant metrics/statistics (including alternative fee arrangements), and managing relationships with law firms.

You effectively bridge the gap between technical, legal, and business teams, aligning systems and processes with business needs. You have excellent stakeholder management and communication skills, with the ability to convey complex information clearly and effectively. You are inquisitive and challenge the effectiveness of current processes and procedures, constantly seeking ways to improve.

Scope of employment: 100% Type of contract: Fixed-term employment Start date: A SAP End date: 2025-12-31 Selected benefits: Collective agreement, wellness allowance, Benifex In your application: Please make sure it is clear that you meet the qualifications required by the client. 

We review applications on a rolling basis. Since recruitment processes in the consulting industry often move quickly, the position may be filled before the application deadline — so don’t wait to apply!

You do not need to include a cover letter. Instead, please answer the screening questions as part of your application. 

Our client is a tech company that offers streaming services to large parts of the world. Their popular headquarters is in Stockholm, but if you want to work at home to a certain extent, they also offer that option. The corporate language here is English.